ZOOM FACULTY USER GUIDES
A Zoom Educational license is available for all active JWU staff and faculty. Start your Zoom account by logging into https://jwu.zoom.us with your JWU email address (jsmith@jwu.edu) and password. For more information including support, please see the IT Website for Faculty/Staff Zoom.
Need to schedule Zoom meetings outside of ulearn? Want to review or change your Zoom advanced settings for teaching security? (i.e., auto-save text chats; configure breakout rooms; be notified when someone joins your meeting; enable the waiting room, etc.).
Login to your JWU Zoom account on the web or use the Zoom application to modify and explore the advanced settings. Be sure to carefully consider the student experience before modifying meeting settings.
TABLE OF CONTENTS
ZOOM FEATURES & SETTINGS
- Logging into Zoom
- Configure Zoom Settings
- Controls for Managing Participants
- Using Chat
- Enabling & Using the Waiting Room
- Enabling Breakout Rooms
- Polling in a Meeting
ZOOM ULEARN CLASS MEETINGS/OFFICE HOURS
F2F class sessions are not to be recorded or be delivered remotely, except on a limited basis, as outlined below:
- Appropriate use of remote/recorded class meetings include accommodating a remote guest speaker or when anticipated circumstances (severe weather, faculty quarantine/isolation, etc.) may interfere with the ability to meet on campus for a normal F2F class meeting.
- Remote/recorded class sessions may only be scheduled with department chair approval obtained a minimum of 24 hours in advance, unless circumstances are such that 24 hours of advance notice is not possible.
- If a remote/ recorded course session is approved and delivered, please use the Communicating Expectations for Student Visibility and Engagement during a Synchronous Remote Class Session guidelines to ensure a good experience for all.
Whether or not remote/ recorded class sessions are anticipated (see previous bullet), all faculty must provide notice to students that class sessions may be recorded via the official syllabus addendum titled: NOTICE AND CONSENT RELATED TO CLASS RECORDINGS. The addendum must be included as the last page in each course syllabus. Post recordings of class meetings as soon as possible, but no later than 24 hours following the conclusion of the recorded session.
- Add Zoom Tool Link to ulearn Course | Video Guide - Add Zoom Tool Link to ulearn Course
- Create Zoom Class Meetings in ulearn | Video Guide - Schedule Zoom Class Meetings in ulearn
- Edit a Zoom Class Meeting in ulearn | Video Guide - Delete Zoom Class Meeting in ulearn
- Add Alternate Host to Class Meeting (librarian or other instructor)
- Make Co-Host in Class Meeting (librarian or guest speaker)
- Start a Zoom Class Meeting in ulearn
- View Reports for Attendance and Polling
- Set Up Office Hours in Zoom via Zoom app
- Set Up Office Hours in Zoom via Zoom.us web portal
- Import Zoom Class Meetings into Outlook calendar
INTERACTION IN ZOOM MEETINGS
- Sharing Screen or Content
- In-Meeting Chat Messages
- Sharing Meeting Reactions & Emojis
- Polling in Meeting Sessions
- Managing Breakout Rooms
ZOOM RECORDINGS
Questions about recording classroom meetings? Please refer to the JWU Classroom Recording Policy for Zoom Meetings.